Sea Export Procedure

Below the Basis Docs required for clearance,

Authorization letter to handle the clearance

AD Code (if not registered)

IEC Copy /PAN

Invoice

Packing list

SDF Form (Self Declaration Form)

Shipping Instruction for filling Shipping bill

Scheme Declaration (if app).

Obtain customer approval for the check list.

After approval pick up the cargo & document and arrange export movement.

Shipping documents collect and hand over to clearance team for clearance process.

Follow up with clearance team for status of the shipment.

After clearance, collect shipping bill from customs.

Update the shipping instructions to the shipping line.

Operation team to handover the cargo to the co loader or liner agents,

Take vessel schedule from the shipping line and update to the customer.

Ask shipping line for debit and make cheque or DD request.

Send to the account department.

MBL has to be released with shipping line within seven days of vessel departure.

Prepare HBL and send to shipper approval.

Make final HBL once approval obtained.

Check the JFN for releasing the B/L for payment terms. Send pre alert to counterpart agent

Coordinating with counterpart agent regarding arrival of the shipment at destination.

Tracking of movement of the cargo till destination and updating to the customer

Inform arrival, customer clearance & delivery confirmation at destination to customer.

Payment collections-submit bills to the customer according to the terms and condition.

Documents need to handover to Shipper

Bill of lading

Export cleared shipping bill

Export cleared invoice and packing list for record

Any other shipper related documents duly signed by the customs.

Documents attached with Pre-alert

HBL copy

MBL copy

Commercial Invoice

Packing List

Agent Debit/ Credit Note